Tag: UIOWA

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Job Opening, UIOWA, Admin Services Coordinator, Digital Studio for Public Arts and Humanities

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(Source: University of Iowa Professional & Scientific Jobs Listing)

This position will function as office manager and coordinator of Digital Studio for Public Arts and Humanities activities, participate in the development of the annual budget and monitor transactions, work with Studio researchers, scholars and visitors and coordinate and collaborate on the development of symposia, seminars and meetings, coordinate competitive grant award programs, and serve as the HR unit contact.  The Studio, an initiative of the Office of the Provost, was launched in fall 2011 to support innovative research in the humanities, in conjunction with Public Humanities in a Digital World, a campus-wide faculty cluster initiative.  With the announcement of the Public Digital Arts Faculty Cluster Initiative, the  Studio now also supports research in the arts.

Operational Support and Management

  • Supports the day-to-day operational and programmatic needs of the Studio and contributes to office administration improvements and best practices.
  • Provides support for grant development.
  • Assists with planning of Studio events and programs.
  • Manages schedules, draft correspondence, and make travel arrangements.

Human Resources

  • Initiates HR transactions and function as first point of contact for HR related questions.
  • Exercises knowledge of HR policies and procedures and provide basic guidance and advice.

Financial Responsibility

  • Initiates purchasing requests for supplies and equipment.
  • Monitors accounts/expenditures; reconcile statements.
  • Determines appropriateness of expenditures and contract or grant requirements.

Information Management

  • Primary contact for Studio in providing information and responding to inquiries. Gathers and provides information using available resources.

Communications Management

  • Prepares and administer correspondence.
  • Coordinates distribution of internal and external communication.
  • Serves as main contact to faculty, staff, and students concerning inquiries requiring interpretation of policies, procedures and programs.

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Finding and Using the University of Iowa (UIOWA) eBuy Website Login Page for Purchasing

The eBuy purchasing portal for the University of Iowa is available by following these steps:

  1. Visit https://hris.uiowa.edu and login using your HawkID and password.
  2. Click on the Administration tab.
  3. Under Systems click on the link for E-Pro(EVouchers & PReqs).
  4. On the One Stop e-Procurement page, click the eBuy link.
  5. You should be at the eBuy home screen and portal to a variety of vendors.
  6. Click the vendor (CDWG, for example) and choose Punch Out.
  7. It’s easiest to have a sales rep at CDWG create a quote, then at this point click on Iowa Quotes, then find your name/quote, then click the Add to Cart button.
  8. Click Checkout.
  9. On the resulting page, click the Transfer Shopping Cart button.
  10. You can Assign the cart to a designated supervisor.
  11. That person needs to review and approve the cart, adding the appropriate MFK accounting codes, then they release it to workflow.
  12. Once in Workflow, it needs to be approved by multiple individuals.