Year: 2013

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Apple Mac – Using iCal or Microsoft Office 2011 Outlook Calendar to Open Another Person’s Shared Calendar and Share Your Calendar

Microsoft Office 2011 Outlook Calendar

If you’re using Microsoft Office 2011 on an Apple Mac computer, and want to open a calendar that someone else has shared, or share your own calendar, you’ll find that the menu options and user interface are somewhat non-intuitive.

Here are the necessary steps to open a shared calendar:

  1. You don’t need to be viewing the Calendar or in the Calendar module to proceed. This works from within email or anywhere else in Outlook.
  2. From the File menu, choose Open > Other User’s Folder
  3. For Folder Type, choose Calendar. Outlook will default to the Exchange server you’ve connected to as the source for names and shared folders.
  4. Type in the person’s last name, then first name, or username, or search on any part of their name. The resulting list may be long if you are in a larger institution, business, organization, or enterprise.
  5. Click/highlight the person’s name and then press the Select button. This will add their calendar under Shared Calendars and synchronize their calendar events to Outlook, assuming they have given you rights to view their calendar.

Here are the steps to sharing your calendar:

  1. Go to the Calendar view/module.
  2. Under My Calendars, right click on the calendar name associated with the Exchange server account you’re using.
  3. Click on Sharing Permissions.
  4. From the resulting menu, you can click Add User, then search for available users. Make sure the person has already followed the instructions above to share their calendar with you.

Apple iCal Calendar Software

If using Apple iCal calendar software, the Delegates are selected in the Accounts menu.

Note: The iCal calendar software has two Account menus. If you go to the Calendar menu and click on Accounts, this will take you to the System Preferences Accounts settings and not the preferences for the iCal accounts. Instead, follow the instructions below.

Follow these steps to share your calendar with someone else:

  1. Click on the Calendar menu, then Preferences, then Accounts to adjust the Delegates and shared calendars.
  2. To share your calendar with others, use the Edit button found below the “Accounts I can access” list of users. Then add users to the list with the plus sign, then enter their name.

Follow these steps to view a calendar someone has shared with you:

  1. Click on the Calendar menu, then Preferences, then Accounts to adjust the Delegates and shared calendars.
  2. Use the Plus symbol to add the users who have given you rights to view their calendar.

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This article was developed by MG.

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Apple Apple Computer Repair Apple Computer Support Apple Computer Training

ARCHIVED – “Friendly Techie”

UPDATE: 1 MAY 2025

The post on this page was from 2013 and since the business referenced is no longer available, the original content has been removed.

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Online Training

On-line Information Security Training

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The following security related training courses are available free of charge from Coursera.org – a consortium of 85 universities from 16 countries. Join over 5 million other Coursera learners in expanding your competency and skills.

Course Instructor Date
Building an Information Risk Management Toolkit Barbara Endicott-Popovsky, University of Washington December 11, 2013 (10 weeks)
Information Security and Risk Management in Context Barbara Endicott-Popovsky, University of Washington December 11, 2013 (10 weeks)
Designing and Executing Information Security Strategies Mike Simon, University of Washington December 11, 2013 (10 weeks)
Cryptography I Dan Boneh, Stanford University January 6, 2014 (6 weeks)
Cryptography II Dan Boneh, Stanford University February 17, 2014 (6 weeks)
Software Defined Networking Nick Feamster, Georgia Institute of Technology May 26, 2013 (8 weeks)

Choose any course from above, or search the online offerings of over 550 courses at Coursera.org.

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IT Tech Job Listing

Career Opportunity: Database Administrator within the Dean’s Office at CLAS UIOWA

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Position Summary

This position will be working closely with the CLAS Executive Associate Dean in order to facilitate data-driven decisions by acquiring data and turning those raw data into information.  The successful candidate will be responsible for creating a sustainable framework of reporting tools by developing, implementing and supporting database-driven models.  This position will also have some responsibilities for refining reports into executive level communication and should have excellent writing skills.  The successful candidate must demonstrate a high level of confidentiality with a strong attention to detail.

Job Duties

  • Data Analysis, Migration and Management
  • Database Development/Reporting
  • Design/Modeling
  • Implementation
  • Administration/Support

Learn more online:

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IT Tech Job Listing

Job Opening: Application Programmer Developer for Department of Psychology at UIOWA

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Job Summary

The Application Programmer position is aligned with the Application Developer group in CLAS Technology Services, and specifically deployed to the Department of Psychology. It will contribute to the design, installation, configuration, administration, security, operational integrity, and support of custom developed or integrated software solutions for administrative and research units. Software development, implementation, and maintenance associated with the applications are an integral part of the position’s scope of responsibilities. Projects include working directly with departmental contacts and end users, as well as other university contacts and outside vendors. Project assignments and priorities will be designated by strategic goals and vision of the department. Day to day operations may be set by the Department of Psychology’s technology lead in collaboration with the CLAS Technology Services Application Development Manager. May act as primary contact for Department of Psychology in absence of IT Manager. Successful candidate will be hired as Application Programmer/ Application Analyst (PIA1) or Application Developer (PIA2) based on years of relevant experience.

Experience Required

  • Professional related experience (typically 1-3 years for Application Programmer or 3-5 years for Application Developer) designing, developing and maintaining database driven web applications in a professional environment.
  • Experience with programming in PHP, Ruby, C#, Java, or other object oriented language.
  • Basic skills with relational database design theory and SQL query languages. Demonstrated experience working with MySQL or MS SQL.
  • Excellent communication and customer service skills, including the ability to communicate effectively and accurately, both orally and in writing, with technical and non-technical staff.

Desirable Qualifications

  • Experience with IIS web server.
  • Familiarity with web content management platforms such as Drupal.
  • Experience with software design and database modeling.
  • Familiarity with software development best practices such as source code control, issue tracking, testing, etc.
  • Familiarity with agile software development

**NOTE: All qualifications to be demonstrated at the WORKING proficiency level for Application Developer and BASIC proficiency level for the Application Programmer/Analyst.**

For full details and to apply, visit:

https://jobs.uiowa.edu/pands/view/63601

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articles How To

External Hard Drives and Software for Computer Backups

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Windows Backup Software. The backup software included with Windows 7 will backup your data files as well as making an initial image backup of the computer if  you need to restore from a complete system crash. Purchase one of the hard drives listed below, connect it to your computer, then start the backup software by going to the start menu and searching for backup. If this is the first time you’ve run the software, you’ll be guided through the setup. If you’ve already configured the backup previously to another drive, click on the link to change settings, and choose your new external drive as the backup drive. If your computer crashes, you can restore your programs, settings, and files with a full Windows backup.

Cloud Backup Services. An inexpensive alternative to running your own backups is to pay about $60 per year for Carbonite backup service. This will backup all of your data files over the Internet to an off-site remote service. They can be retrieved on another computer if yours crashes. This isn’t a full image backup, so restoring your computer and software will take more time if you only have a data backup.

Cloud File Services. If you’re primarily concerned about having your critical data files backed up, a service like Box.com can synchronize a folder on your computer and store it in the cloud. They can then be accessible from multiple computers, including mobile devices. The cost ranges from $60 a year (100GB) up to $180 a year (1000GB) or more depending on how much data you want stored in the cloud.

Third Party Backup Software. Many hard drive manufacturers offer backup software such as Western Digital Smartware or Seagate Backup Plus. It’s also possible to purchase backup software such as Acronis or download free software such as EaseUS Todo Backup.

Apple Computer. For anyone using an Apple computer, setting up a backup system is fairly easy. Simply purchase an external drive, plug it in, and respond “Yes” when prompted if you’d like to use the drive for backups. If needed, the drive will be formatted (erased) to be optimized for working with Apple. The included Apple Time Machine backup software automatically configures itself.

Hard Drives

The following drives are good choices for backing up computers. Choosing a drive that doesn’t require an external power supply (power cord) is wise because this reduces the chances of a component failure. The Western Digital drives come with backup software. However, you may choose to use the Windows software instead. The prices listed are current as of the time of this article.

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IT Tech Job Listing

Job Opening, UIOWA, Admin Services Coordinator, Digital Studio for Public Arts and Humanities

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(Source: University of Iowa Professional & Scientific Jobs Listing)

This position will function as office manager and coordinator of Digital Studio for Public Arts and Humanities activities, participate in the development of the annual budget and monitor transactions, work with Studio researchers, scholars and visitors and coordinate and collaborate on the development of symposia, seminars and meetings, coordinate competitive grant award programs, and serve as the HR unit contact.  The Studio, an initiative of the Office of the Provost, was launched in fall 2011 to support innovative research in the humanities, in conjunction with Public Humanities in a Digital World, a campus-wide faculty cluster initiative.  With the announcement of the Public Digital Arts Faculty Cluster Initiative, the  Studio now also supports research in the arts.

Operational Support and Management

  • Supports the day-to-day operational and programmatic needs of the Studio and contributes to office administration improvements and best practices.
  • Provides support for grant development.
  • Assists with planning of Studio events and programs.
  • Manages schedules, draft correspondence, and make travel arrangements.

Human Resources

  • Initiates HR transactions and function as first point of contact for HR related questions.
  • Exercises knowledge of HR policies and procedures and provide basic guidance and advice.

Financial Responsibility

  • Initiates purchasing requests for supplies and equipment.
  • Monitors accounts/expenditures; reconcile statements.
  • Determines appropriateness of expenditures and contract or grant requirements.

Information Management

  • Primary contact for Studio in providing information and responding to inquiries. Gathers and provides information using available resources.

Communications Management

  • Prepares and administer correspondence.
  • Coordinates distribution of internal and external communication.
  • Serves as main contact to faculty, staff, and students concerning inquiries requiring interpretation of policies, procedures and programs.

(More…)

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articles

BusyCal Calendar Software for Synchronization Across Multiple Accounts and Systems: Google, Apple, Exchange

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BusyCal has the ability to view and manage multiple calendars across multiple accounts and systems such as Google Calendar, Apple iCloud Calendar, and Microsoft Outlook Exchange.

One of the biggest advantages of BusyCal is that it lets you move all calendar entries from one system to another. For example, if you decide to migrate from Google Calendar to the Apple iCloud Calendar, you can easily click, drag, and copy all calendar entries from Google Calendar to the Apple iCloud Calendar.

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Source: ResourcesForLife.com – BusyCal Calendar Software for Synchronization Across Multiple Accounts and Systems: Google, Apple, Exchange

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IT Tech Job Listing

Job Opening, UIOWA, UIHC, Application Programmer/Analyst

The department will hire either a PIA1 (Application Programmer/Analyst) or PIA2 (Application Developer) depending upon the qualifications of the applicants.

Salary range for PIA1 is $38,724 to commensurate and for the PIA2, $47,717 to commensurate.

This individual will design, develop and maintain web applications as a member of a development team supporting the Carver College of Medicine in the areas of teaching, research and administration.

[More…]

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articles How To

Disable TeamViewer From Loading Automatically When Starting Windows

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TeamViewer is one of the world’s most secure and trusted remote access programs. Yet, with any remote access software, unless there is an ongoing need for regular maintenance and support, it’s best to only use the software when needed.

The instructions below will guide you through ensuring that TeamViewer is not configured to automatically run when you start your computer. These instructions are for Windows computers.

1. Start TeamViewer if it isn’t running already. Once TeamViewer is running, you should see the small blue TeamViewer icon in the system tray as seen in the middle below.

2. Right click on the TeamViewer icon to display the context sensitive menu as seen below.

3. Click on Options from the menu. In the resulting window, remove the checkmark (if it exists) to the left of the Start TeamViewer with Windows option. This option is for unattended access. Once done, click the OK button.

4. Right click on the TeamViewer icon again, and this time choose Setup attended access.

5. The following window will appear. Click Next.

6. In the password window, make sure no password is entered (unless you’re planning unattended remote access). Click Next.

7. A confirmation window will appear. Click the Skip password button.

8. The following window will appear. Choose the option I don’t want to create a TeamViewer account now. Then click the Next button.

9. The final window will show the computer’s unique TeamViewer ID. This number remains the same. The password will be randomly generated each time the software is started. Click the Finish button.

10 The TeamViewer software will still be running. To close it completely, right click on the TeamViewer icon in the system tray and choose Exit TeamViewer.

Update: 31 March 2015

Recent versions of TeamViewer may not have the ability to disable it from loading on startup. In such cases, removing the software might be the best solution. Then, install the TeamViewer QS version for occasional use.

Worldwide Interest

Due to many people having questions about how to enable and disable the autorun feature, this article has been very popular. The maps below show recent visitors to this page. Click any map for a larger gallery view.